Paper Submission

Paper Submission Instructions

The deadline for the submission of contributions to the Proceedings is 23:59 (11:59 PM) PDT on 12 September 2014.

This is ahead of the conference so that the papers can be processed by the editorial team and any problems can be analyzed and then discussed with authors at the conference.

Authors are encouraged to submit their papers, via their SPMS accounts, well before this deadline in order to avoid difficulties due to overloading of the system. 

Submission of Electronic Files

What to Submit

Once the contribution has been prepared using the JACoW template and according to the IBIC 2014 paper Preparation Guidelines, the author should submit all of the following files:

  • A properly formatted MS Word, OpenOffice/LibreOffice, or LaTeX document;
  • A PDF file made from this document. If you do not have the possibility to generate a PDF file, submit a PostScript file made from that document;
  • Each original illustration in its native format as used in the document.

For Oral Presentation:

  • PDF, PowerPoint or OpenOffice/LibreOffice of your slides for your oral presentation (and associated video or animation files where appropriate in their native format)

What Files Should Be Provided?

Only files named according to the paper's program code can be uploaded via the system. ALL files used to produce the contribution must be uploaded, for example, for paper MOPD30, file names should be:

  • MOPD30.pdf - the PDF file

Or if no PDF file can be provided:

  • - the PostScript file

Source files:

  • MOPD30.doc - the WORD source file, or
  • MOPD30.tex - the LaTeX source file, if LaTeX was used, or
  • MOPD30.odt - the source file, if OOo was used

Figure files:

  • MOPD30f1.eps - EPS file containing figure 1 (uploaded as "other supporting file")
  • MOPD30f2.tif - TIFF file containing figure 2 (uploaded as "other supporting file")

Oral presentations:

  • MOPD30CZB9_talk.pdf and/or
  • MOPD30CZB9_talk.ppt and/or
  • MOPD30CZB9_talk.odp - the file to be used for the oral presentation

Please note that we have introduced a new upload feature which will automatically generate a .pdf file from your .ps file, enabling you to check the distilling status.

Once all files are ready for submission, login to your IBIC14 Author Account and click on the file Upload link. Then:

  • First submit all of the source files (text and figures) needed to make the paper (be aware that large files may take some time to transfer);
  • If you submit the PostScript file watch the status of the automatically generated distilling to a .pdf file. If any error is given, or if the result differs from the template, please try to produce a better .ps file (referring to the hints mentioned above), and re-upload. If you are unsuccessful, make sure that all of the source files have been successfully uploaded.

Papers will undergo processing by the Editorial Team from the deadline for submission, and authors can check the result via the log in their IBIC14 Author Account.