Abstract Submission


The deadline for the submission of abstracts to IBIC14 is 13 June 2014

All contributions to IBIC will be managed using the JACoW Scientific Program Management System (SPMS). All primary authors must own a profile and associated account within the JACoW Repository, prior to submitting an abstract. Use the link http://appora.fnal.gov/pls/ibic14/profile.login?URL=repository.html and follow the instructions to check whether you already own a JACoW profile and associated account. Create them if necessary.

Once logged into the IBIC14 SPMS, please check to confirm that the data in your JACoW profile is up to date, especially your e-mail address and affiliation. Do this by clicking on the Modify Your Profile link.

Submit your abstract(s) by clicking on the Submit A New Abstract link and following the instructions below.

Abstract Title

Enter the title of the contribution using initial capital letters. For example: “This is a Paper Title in Initial Capital Letters”

Abstract Text

The text of the abstract must not be longer than 1200 characters. Please make sure your text is not longer, and check the submitted abstract, as longer text will be truncated.

Abstracts from Vendors

Abstracts submitted with authors exclusively from a vendor in the field of beam diagnostics are strongly discouraged due to the risk of having an advertising character. Vendors should choose to collaborate with independent authors, and preferably the first author of a paper relating to commercially available products should not be an employee of the vendor.

Classification of Abstracts

All contributions are grouped by Classification. Authors are reminded that it is their responsibility to properly classify their abstracts to ensure that, if accepted for presentation, the paper is properly placed within the conference program. The classifications and a non-exhaustive list of examples are as follows:

Overview and Commissioning Beam instrumentation at new facilities, commissioning results  
BPMs and Beam Stability Beam Position Monitors (for electron/hadron/photon beam, both electronics and pickups), orbit/trajectory feedback systems, bunch-by-bunch or intra train feedback systems
Time Resolved Diagnostics and Synchronization Streak camera, transverse deflecting cavity, cavity based arrival time monitor, fiber based timing distribution
Beam Loss Detection Scintillator (both bulk or fiber) and PMT, ion chambers, electronics detectors (PIN, FET etc)
Beam Profile Monitors Screens (fluorescent and OTR), wire scanners (physical and laser), synchrotron radiation monitors (visible and X-rays, imaging and interference techniques)
Beam Charge Monitors and General Diagnostics Faraday cup, current transformer, wall current monitor, procedures and systems like betatron tune measurement, chromaticity measurement
Collider Specific Instrumentation Covers all instruments and measurement procedures, which are not part of the other categories for instance: luminosity monitors, beam-beam diagnostics, precise measurements of IP optics


Special Characters

Since electronic submission over the web does not allow a simple, straight-forward system to enter Greek symbols, superscripts or subscripts, authors are requested to avoid using them.

Footnotes/Funding Agency

Footnotes should not exceed 200 characters. Enter references to publications as many times as necessary and with a carriage return between each.

Reference to funding agencies should not exceed 200 characters. This field should not be used to request sponsorship at the conference. No carriage returns are allowed. Once the abstract submission is complete, hit "Submit". 

Abstract Editing/Entry of Co-authors

After having "submitted" the abstract, a new window allows authors to print, edit, withdraw, and also to enter co-authors and designate their roles:

  • primary/submitting authors (the persons normally contacted on matters concerning the program and the conference organization),
  • presenter/speaker (the person who would present the invited oral/contributed oral/poster),
  • co-author.

It is also possible to assign multiple ordered affiliations to authors, and to remove authors.

Note that when you enter co-authors, the JACoW SPMS system will search to see whether a profile/account already exists for the co-author. If it does not, you will have to create a profile for them. Please be extremely careful with your data entry as this profile will be added to the JACoW Repository. Co-authors properly entered in the SPMS will thus appear in the list of co-authors which will be included in the program booklet and in the author index of the proceedings. Failure to do so means they will be excluded from the author index in the conference program booklet and in the proceedings.

If a paper is selected for oral presentation, the role “presenter” automatically becomes “speaker”. The roles thus assigned are used to generate the sort order for co-authors in the table of contents. The names of primary/submitting authors appear first in the list of co-authors, followed in alphabetical order by co-authors with the same affiliation. Co-authors from other affiliations are grouped by affiliation, in alphabetical order.

Always click on Update to save changes.